BoD Minutes July, 2010

September 16, 2010

Minutes of the St. Louis Region SCCA
July Board of Director’s Meeting
July 12th, 2010
Spazio’s Restaurant, St. Louis, Missouri

Directors in attendance:

Diane Prokopf
Jan Rick
Lynn Wilson
Jose Hernandez
Steve Slotten
Chuck Deprow
Jeff Leavell
Dana Hullinger

Directors absent:

Susan Anderson

Guests:

Carol Cohn
Bryon Prokopf
Tom Van Hatten
April Schnardthorst
Carla Russo
Lon Friesenborg
Margaret Demotte

These minutes may not be in chronological order.

Old Business:

June Minutes: Jose moved to approve the May minutes. Dana seconded. Passed.

Treasurer’s Report:

Jeff presented the current financial statements. See the Program Reports for financial reports from the program managers. A couple of board members should be signatories on all club band accounts. Combining all accounts into one account was discussed. Jose made a motion to submit an RFQ to at least four bookkeeping services to provide services to the Region. Dana seconded. Passed.

Program Reports:

Solo – April Schardthorst reports the program has $13,000 in its checking account. Regular events are ahead of budget due to higher than anticipated attendance. The special events are losing money. The program should break even for the year. The waivers are currently being stored at the home of the Chief of Waivers, but will be moved to the Region’s storage facility.

Club Racing – Bryon Prokopf reported that both race held this year have lost money. Details are in last month’s minutes. Bernie Sunier will be resigning from the committee. A replacement is being sought. The next race is a Regional/National/IT Tour on July 31 and August 1. There will be “Challenge” race for SRF”s on Sunday. The fourth annual DASH race will be Saturday afternoon. The Club Racing committee is working hard to reduce expenses

Performance Rally – Tom Van Hatten reported that the financials for the 2010 100Arcre Wood rally are complete. Transition from the old bank has been completed. Two Region members will be visiting the Perry County Commissioners about a regional rally possibly to be held in November. The program is looking into locations to store their equipment.

Rally-X – Still looking for a site. The budget will be updated when a new site is found.

Road Rally –No report.

PDX– The May 8th event did not sell out and will lose about $2800. The May 14th failed Club Trials lost $1878. The program has raised $2000 in sponsorship fees. A loss of $2000 is projected for the 2010 season. Dana asked about combined PDX and Club Racing weekends. Combined events with marque clubs was also discussed. Carla requested read only access to the Region’s Quick Books.

Drifting- No report. They have a full schedule with the Midnight Madness events at Gateway.

Other Business:

Membership Report – Steve reported the Region has 610 members.

Website- Ask Jaime to attend the August meeting to discuss Google Wave.

Social Events- Solo wants to have people discussing the various work assignments each month in order to get more people qualified for many of the specialties.

Street Survival- Continuing to work with the BMW club. Our school will be October 30.

Elections- The Board will be the nominating committee. Steve will be the committee chair. Ballots will be mailed by October 15,

New Business:

None

Jose moved to adjourn. Jan seconded. Passed

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