Minutes: Board of Directors Jan 2009

January 12, 2009

Facilitator: Diane Prokopf, RE; Carol Cohn, Asst RE; Sheila Burkett, Secretary; Jeff Leavell, Treasurer; Attendees: Member-At-Large: Don Melvin, Dana Hullinger, Bill Schnardthorst, Nadeem Bari, and Jeff Seelig; Past RE: Curt Faigle. Absent: none. Guest: Carla Russo

Diane Prokopf opened the meeting at 6:30 p.m. at Syberg’s. Diane introduced Carla Russo to the group.

Carla Russo presented a proposed a reduction in the region fee assessed on all entry dollars from 6% to 3% for both the Solo and PDX Programs. The board will take the proposal in to consideration.

December’s minutes approved via Yahoo Groups.

A motion was posted on Yahoo Groups in December to approve 10 banquet tickets for sponsors and vendors. Motion did not pass. Decision was to pay for all sponsor and vendors

Treasurer’s Report – Jeff Leavell
Jeff provided an overview of the financials and each programs budget to actual. The board discussed the appropriate program fees for 2009. Jeff Leavell moved that we reduce program fees for all programs to 4% for one year. Program fees will be reassessed at the end of 2009. Carol Cohn seconded. 8 approved, one opposed. Motion passed.

Sheila Burkett moved that the treasurer’s report be approved. Nadeem Bari seconded. Motion approved.

Program Committee Reports
Solo Committee Report – Bill Schnardthorst
They finalized the schedule and are working on the budget. Evolution school is set for March (phase I & II) and registration is going well. They take delivery of the bus on Friday.

Club Racing Committee Report – Bryon Prokopf (per Diane)
The committee is preparing for the March race. They still need a Tech chief for the season. It looks like we will not need a Sound chief for GIR.

PDX Committee Report – Chuck DeProw

Rally Cross Committee Report – John Huebbe:

Performance Rally – Tom vonHatten (per Curt Faigle)
100 Acre Wood entry is open. There are seven entries to date and they were able to keep entry fee the same. Rally has seen a 20% decrease in entries in 2008.

New Business:
• The BOD discussed renewing the charter and updating region contact info.
• Budgets are due the first of February.
• Sheila Burkett reviewed the proposal to redesign the website. Sheila moved we approve $300 to setup new website hosting. Jeff Leveall seconded. Motion approved.
• Sheila Burkett moved to approve programs to put affiliate sponsor banners with appropriate content on their websites. Jeff Seelig seconded. Motion approved.
• Dana Hullinger moved to require all program websites recognize the St. Louis Region SCCA and link back to St. Louis Region SCCA website. Jeff Seelig seconded. Motion approved.
• Carol clarified that the region cannot make purchases tax-free.

Old Business:
• Nadeem gave the board an update on the Banquet.
Carol Cohn moved, Don Melvin seconded the meeting be adjourned. Meeting adjourned at 8:16 p.m.

ACTION ITEM ASSIGNED TO COMPLETED?
Update Bylaws Diane Prokopf & Carol Cohn In progress
Pull action plan out of strategic plan Sheila Burkett Tabled
Check to see why Larry K. didn’t get mailing Sheila Burkett
Charter Renewal Forms Carol Cohn

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