Bod Minutes August, 2010

September 16, 2010

Minutes of the St. Louis Region SCCA
August Board of Director’s Meeting
August 9th, 2010
Spazio’s Restaurant, St. Louis, Missouri

Directors in attendance:

Diane Prokopf
Jan Rick
Lynn Wilson
Jose Hernandez
Steve Slotten
Chuck Deprow
Dana Hullinger

Directors absent:

Susan Anderson
Jeff Leavell


Lon Friesenborg

These minutes may not be in chronological order.

Old Business:

June Minutes: Jan moved to approve the July minutes. Jose seconded. Passed.

Treasurer’s Report:

Jeff was not present and no report was posted. There was a problem with Constant Contact when the banks were changed. A new debit card was not issued. Diane paid the storage fee for our records through December. She needs to be repaid.

Program Reports:

Solo – April Schardthorst reported Event 9 was held on August 1st. There were 103 entrants and two new members joined the club. The program is on budget with no projected deviations. The next events are Event 10 on August 15th and the Test ‘N Tune on August 22nd. The SAC is looking for additional sites in case Gateway closes.

Club Racing – Bryon Prokopf reported that the Regional/National/IT Tour on July 31-August 1 was successful, but the number of entries was down from previous years. The race did make money. The program is slightly behind its budget, but this race put the program closer to its budget than expected. The program committee is working on obtaining sponsorship for future races. Information provided after Bryon’s report was submitted indicates that the July 31-August 1 race make about $4400 and the program is about $2000 behind budget. The racing season is over. Planning for the 2011 season will begin soon. The Board discussed the combined Regional/National races the Rocky Mountain Division is trying.

Performance Rally – No report this month.

Rally-X – Jan has asked Gateway to piggyback Rally-X onto the Solo contract for 2011.

Road Rally –No report.

PDX– The July 21st Wednesday afternoon event was canceled by Gateway. The registrations for July 21st were moved to the August 11th event. The program budget is on track. The next events are Wednesday, August 11th and the all day Saturday event on August 21st.

Drifting- No report. They have a full schedule with the Midnight Madness events at Gateway.

Other Business:

Membership Report – No report this month.

Social Events- Solo wants to have people discussing the various work assignments each month in order to get more people qualified for many of the specialties. The August Social will have info for people wishing to attend the Solo Nationals or Club Racing Runoffs.

Street Survival- Continuing to work with the BMW club. Our school will be October 30.

Elections- No new candidates.

Bookkeeping- A Request for Quotes was previously sent and we had five responses. April Schnardthorst was asked to provide a rate for additional hours. It is $25 per hour.

Jan moved to appoint Lon to be the Financial Process Coordinator for as long as necessary. Chuck seconded. Passed. Jose and Jan abstain.

Dana moved to outsource the bookkeeping function. Chuck seconded. Passed. Jose and Jan abstain.

Lynn moved to award April’s Tax Service a two year contract rescindable by either party on 60 days notice. Dana seconded. Passed. Jose and Jan abstain.

Lon will write a proposed service contract.

New Business:

Gateway- The region is going forward with planning events for 2011.

Jose moved to adjourn. Dana seconded. Passed

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